Receptionist/Administrative Assistant

AGENCY DESCRIPTION:

A Family For Every Child is a nonprofit organization located in Eugene, Oregon. AFFEC’S mission is to find loving, permanent families for every waiting foster child.

JOB SUMMARY:

A Family For Every Child is looking for a volunteer/intern to represent our agency as our receptionist, answer phones and perform a variety of front desk administrative tasks.

RESPONSIBILITIES:

Under the supervision of the Program Supervisor, the intern/volunteer will:

  • Greet visitors in a professional manner.
  • Assist families by providing information about adoption and foster care.
  • Process and route incoming emails.
  • Answer emails as determined.
  • Send, receive, and route faxes.
  • Process donations, checks, contacts, and other documents and record into database.
  • Pick up mail daily, process, and distribute.
  • Word processing of letters, documents, reports and spreadsheets as needed.
  • Create templates, flyers, and other communication tools.
  • Understand the concerns of our families as well as the roles our programs play by reading handouts etc. and learning about our agency and what we do.
  • Assist with other general administrative tasks.

SKILLS/QUALIFICATIONS:

  • Excellent oral and written communication skills, with ability to communicate and interact with diverse populations.
  • Strong phone skills and ability to listen, empathize, and provide applicable information.
  • Computer skills/data entry.
  • Experience using Microsoft Excel and PowerPoint programs.
  • Ability to handle interruptions and prioritize tasks.
  • Well organized with attention to detail and ability to carry out work independently.

SCHEDULE:

  • Rotating start dates.
  • 6-9+ hours per week.
  • 3-6 month commitment minimum.


CONTACT:

Volunteer Coordinator info@afamilyforeverychild.org 541-343-2856.